Guide to Council and Committee Meetings

Guide to Council and Committee Meetings

The following information is provided to assist you in understanding how the business of Council is transacted. Meetings of Council are open to the public and community attendance and participation is welcome. This includes attendance at Committee Meetings (which are Committees comprising of all the Councillors). The only exception is when Council is dealing with confidential matters. This is called "closed session" and might involve matters of a legal or personnel nature. There is normally a notation on the Agenda relating to such matters.

Councillors and Meetings

Burwood Council is governed by seven Councillors, elected for a term of four years. The Mayor is elected annually (in September) by the Councillors. The next general Local Government elections will be held in September 2016.

Council holds regular meetings to consider reports from its staff. Council Meetings are held on the 4th Tuesday of the month commencing at 6.00pm.

Building & Development Committee Meetings are held on 2nd Tuesday of the month commencing at 6.00pm.

The Mayor chairs all Council Meetings.

Council Officers

Burwood Council has three operating divisions under the supervision of the General Manager. These divisions are:

  • Office of the General Manager
  • Corporate, Governance and Community 
  • Land, Infrastructure and Environment

Council Officers attending the Council Meetings include:

  • General Manager
  • Deputy General Manager Corporate, Governance and Community
  • Deputy General Manager Land, Infrastructure and Environment
  • Executive Manager
  • Manager Organisation Development
  • Other staff, whose presence is required due to the nature of the matters being discussed, may also be in attendance.

The Council Agenda

The Council Agenda (or Business Paper) provides the order in which reports are discussed. the Council Agenda is available on the website. Copies of the Agenda and Council Officer reports may be obtained at Council's Customer Service Centre or are available on the night of the meeting. The agenda and reports are also displayed at Burwood Library and Community Hub.

Confidential Matters

There are certain matters that Council has to treat confidentially and these are dealt with by Council in Closed Session. These matters are usually of a legal, financial or personnel nature. The public are excluded from such discussions, but are advised of the nature of the issue and are provided with reasons why Council is dealing with them in "Closed Session".

The Order of Council Business

Council Meetings

  • Acknowledgement of Country  
  • Prayer
  • Apologies
  • Declaration of Interests
  • Declaration of Political Donations
  • Open Forum
  • Confirmation of Minutes
  • Address by he Public on Agenda Items
  • Mayoral Minutes
  • General Business
  • Reports of Committees
  • Confidential Items
  • Question Without Notice

Committee Meetings

  • Apologies
  • Declaration of Interests
  • Declaration of Political Donations
  • Confirmation of Minutes
  • Council Officer Reports

Addressing Council and Committee Meetings

Committee Meetings - Address by the Public on Agenda Items only is held after the Declaration of Political Donations.

Council Meetings - The Mayor will invite the public, who have indicated that they wish to address the Council on any subject matter, to come forward. At Committee Meetings, the items are listed and dealt with in order. Prior to the Councillors discussing the items, the Chairperson of the Committee invites the public, who have indicated that they wish to address the Committee to come forward.

The guidelines for addressing Council/Committee meetings are as follows:

  • A time limit of three (3) minutes per speaker (Council by a motion to the effect may grant an extension of time)
  • Discussion, debate or questions involving Councillors or Council staff is not permitted
  • The subject matter only is to be discussed
  • Personalities are not to be addressed


Council Meetings - General Information
  • All councils in NSW are independent, locally elected corporate bodies. Local communities are encouraged to have a say in what their council does and how it does it. There are a number of ways that you can participate in council affairs...

    Tue, 01 September 2009