Access to Council Information

Access to Council Information 

  


Burwood Council is committed to the following principles regarding public access to documents and information: 


  • Open and transparent government
  • Consideration of the overriding public interest in relation to access requests
  • Proactive disclosure and dissemination of information
  • Respect for the privacy of individuals

 

Provision of Information under the Government Information (Public Access) Act 2009 (GIPA Act)

The GIPA Act came into effect on 1 July 2010 and replaced the former freedom of information act.

The GIPA Act :

  • creates new rights to information that are designed to meet community expectations of more open and transparent government.
  • encourages government agencies to proactively release government information.

   

Open Access Information

Council has an obligation under the GIPA Act to publicise certain 'open access information' on its website, unless there is an overriding public interest against disclosure of the information or unless to do so would impose unreasonable additional costs to Council.

Click here to submit your online request for access to Council information

The following documents are classified as 'open access information':

 

 Information that is required to be Publicly available under the Government Information (Public Access) Act 2009 Definition Where to obtain these documents
Current version and the most recent previous version:    
Model Code of Conduct
The conduct obligations of Councillors and Council Officers

Click here to view

Council's Code of Meeting Practice Procedures for Council and Council Committee Meetings

Click here to view

Annual Report Council's Annual Report and State of the Environment Report

 

Click here to view

 

Annual Financial Reports including Auditor's Report General purpose financial statements, including income statements, balance sheets and Auditor's Reports

Click here to view

Burwood2030 Community Strategic Plan, Operational Plan and Delivery Program

The Burwood2030 sets the direction for Burwood Council over the next 20 years

The Operational Plan includes Council's capital works and financial plans and details about the delivery of services and facilities over the next four years

The Delivery Program details the progress

Click here to view

Councillor's Expenses Policy & Facilities Policy Policy for allowable expenses incurred to be reimbursed by Councillors and provision of facilities to Councillors

Click here to view

EEO Management Plan Burwood Council's Equity and Diversity Plan  

Click here to view


Annual Reports of Bodies Exercising Functions Delegated by the Local Authority
No Functions
Any Code referred to in the Local Government Area

Click here to view

All versions whenever created:    
Council's Business Papers for Council/Committee Meetings Agenda for Council and Council Committee Meetings

Click here to view

Minutes of Council/Committee Meetings A record all of determinations at Council/Committee Meetings

Click here to view

Investigation Reports in accordance with Section 433 of the Local Government Act. 1993 The recommendations of an investigation on Council work and/or activities

Open Access to Information Request Form

Current Versions:    
Council's Land Register A register of Council owned/managed land

Click here to view

Agency Information Guide - February 2016 Outlines Council’s structure, functions, the right the public participate in the formulation of policy, identifies the various kings of information held by Council, information that is publicly available and where a charge is imposed

 

Click here to view

 

Register of Investments A register of Council's investments is reported to Ordinary Council Meetings on a monthly basis. For access to the most up to date information go to the business paper for the most recent Ordinary Council Meeting

Click here to view

Register of Delegations

A register of the functions delegated to Council's General Manager

A register of the functions the General Manager has sub-delegated to Council Officers

Click here to view General Manager's Delegations

Sub-Delegation to Council Officers from General Manager

Register of Graffiti Removal Work in accordance with Section 13 of the Graffiti Control Act 2008 A register of all graffiti removed in public places

Open Access to Information Request Form

Government Information (Public Access) Act 2009 Contract Register Register of contracts awarded by Burwood Council valued at $150,000 or more

Doing Business With Council

 

Class 1 Contract = $150,000 or more - General Contracts

 

Class 1 Contract = $150,000 or more - SSROC Panel

Class 3 Contract = Over $5 Million or Above

Register of Political Donations (Election Funding & Disclosures Act 1981- S92, Environmental Planning & Assessment Act 1979 - S147, Local Government Act 1993 - S328A) Information regarding disclosures of political donations (in accordance with Section 147 of Environmental Planning and Assessment Act 1979)

Click here to view

Disclosure of Political Donations and Electoral Expenditure for a Local Government Councillor Information regarding disclosures of political donations lodged by candidates, groups, members of parliament, local government Councillors, political parties and political donors can be found on the Electoral Funding Authority Website

Electoral Funding Authority Website

Declaration of Interest at Council Meetings on Agenda Items Recording of Councillors declarations of pecuniary interest made on Council Agenda items

2016-17

2015-16  

2014-15  

2013-14

2012/13 

2011/12

2010/11

2009/10

2008/09

2006/07

2005/06

2004/05

Register of Councillors vote For and Against on each planning decision of the council - commenced 22.07.08

A record is kept of the Councillors who vote for and against all planning and tender matters.   Council also keeps a record of planning and tender decisions where staff recommendations are overturned

2008/09

2009/10

2010/11

2011/12

2012/13

2013/14

2 014/15

2 015/16

2016/17

Returns of the interests of councillors, designated persons and delegates

Open Access to Information Request Form

Returns as to Candidates' Campaign Donations Donations made to Candidates for Local Government Elections

2012  

2008

2004

2000

Mayoral Minutes Matters raised by the Mayor at Council Meetings
Click here to view
Plans & Policies:    
Council Policies Documents used in connection with the exercise of the Council’s functions that affect the public

Click here to view

Plans of Management Community Land Council's Plans of Management for land classified (under the Local Government Act 1993)

Click here to view

Environmental planning instruments

Click here to view

Development Control Plans Environmental planning instruments, development control plans and contributions plans made under the Environmental Planning and Assessment Act 1979

Click here to view

Contributions Plans

Contribution plans are made by Council under the planning legislation to enable conditions to be imposed on consents for specified developments to require a contribution towards the provision of public amenities and services where Council is satisfied that there will, or is likely, to be new or increased demand resulting from the developments. Burwood Council has the following plans:

  1. Section 94a Contributions Plan for the Burwood Local Government Area – excluding the Burwood Town Centre
  2. Section 94a Contributions Plan for the Burwood Town Centre

Click here to view

Information that is required to be Publicly Available under the Government Information (Public Access) Act 2009:    
 Information about Development Applications:     
Development Applications Received

Click here to view

Development Applications Approved

Click here to view

Variations to Development Standard Register Under clause 64 of the Environmental Planning and Assessment Regulation 2000, Council may assume the NSW Department of Planning's Director-General's concurrence in respect of an application to vary a development standard under State Environmental Planning Policy No. 1 (SEPP 1/Clause 4.6), subject to maintaining a register and reporting these variations under SEPP 1/Clause 4.6 to the Department of Planning. 3rd Quarter
Home Warranty Insurance Documents

Open Access to Information Request Form

Construction Certificates

Open Access to Information Request Form

Occupation Certificates

Open Access to Information Request Form

Structural Certification Documents Copyright Laws apply - viewing only

Open Access to Information Request Form

Town Planner Reports Copyright Laws apply - viewing only

Open Access to Information Request Form

Submissions received on development applications Third Party information will be removed under the Privacy & Personal Information Protection Act 1998

Open Access to Information Request Form

 Tree inspection Consultant Reports  Copyright Laws apply - viewing only

Open Access to Information Request Form

Heritage Consultant Reports Copyright Laws apply - viewing only

Open Access to Information Request Form

Acoustics Consultants Reports Copyright Laws apply - viewing only

Open Access to Information Request Form

Land Contamination Consultant Reports Copyright Laws apply - viewing only

Open Access to Information Request Form

Records of Decisions on Development Applications including decisions made on appeal

Open Access to Information Request Form

Plans Any residential parts of a building are not available.  Height and external configurations copyright Laws apply - viewing only

Open Access to Information Request Form

Records of Building Certificates A person may inspect the certificate at any time however to obtain a copy of the certificate the owner’s consent must be obtained and payment of the prescribed fee be made (see Council's Schedule of Fees and Charges)

Open Access to Information Request Form

Approvals, Orders & Other Documents:    
Applications for approvals under Part 1 of Chapter 7 of the Local Government Act and any associated documents

Open Access to Information Request Form

Applications for approval under any other Act and associated documents

Open Access to Information Request Form

Records of approvals granted or refused, any variation from local policies with reasons for the variation and decisions made on appeals

Open Access to Information Request Form

Orders given under Part 2 of Chapter 7 and any reasons given under Section 136 of the Local Government Act

Open Access to Information Request Form

Records of Building Certificates under the Environmental Planning & Assessment Act

Open Access to Information Request Form

Plans of Lands proposed to be compulsory acquired

Open Access to Information Request Form

Compulsory Acquisition Notices

Open Access to Information Request Form

Leases & Licences for use of public land classified as Community Land
Click here to view
Departmental representatives’ reports presented at a meeting of the council in accordance with Section 433
No reports represented

 

If you have not been able to obtain the information you require through Council’s website and the information you require is deemed as ‘open access information’ (see Council’s Agency Information Guide for further information). You can lodge an Open Access to Information Request Form at Council.  

 

Formal Access to Information Application

If you have not been able to obtain the information you require through Council’s website or an open access application, you can lodge a Formal Access to Information Application at Council.    

 

Fees and Charges for Formal Applications:

 

Application Charge

Application Fee

Processing Charge

Open Access (Informal) Application

Nil

Nil however photocopying charges may apply

Formal Application

$30*

$30 per hour calculated after the first hour

* subject to 50% reduction for financial hardship (pensioner)

  

Rights of Review and Appeal

Where a member of the public is refused access under the GIPA Act , Council Officers will provide details of the reasons for refusal to the member of the public in writing. An applicant who has been refused access by Council to information requested under a formal request for access to information under the GIPA Act has three options of review available:

  1.  Applicants can apply to Council for an internal review. The review is conducted by someone more senior than the original decision maker and there is a $40 fee. Applicants have 20 working days from receiving notice of a decision to ask for an internal review.
  2.   If an applicant is not satisfied with the internal review, or does not want one to be conducted by Council, they can ask for a review by the Information Commissioner. Applicants have eight weeks from being notified of a decision to ask for this review.  
  3. If an applicant is not satisfied with the decision of the Information Commissioner or the internal reviewer or if they do not want to take these options they can apply to the NSW Civil and Administrative Tribunal (NCAT) for a determination.    

  

It is noted that there are no rights of review in respect of open access applications, but the applicant may make a formal application at any time.

To make a request for an Internal Review under the GIPA Act , submit an Internal Review Application Request Form  at Council.

  If you would like to view a document which cannot be provided electronically, please contact Council's Governance Team on 9911 9911 to arrange access.

You can find out more about your right to information and new ways to access NSW government information on the  Information Privacy Commissioner website.

For information in relation to Privacy under The Privacy and Personal Information Act 1998 (PPIPA) and the Health Records Information Privacy Act 2002 (HRIPA) please click here.